Office relocation checklist.

Build the move plan

• Appoint one internal move lead and identify decision-makers for facilities, IT and communications.
• List furniture, archives, equipment and items requiring specialist handling or secure disposal.
• Check loading access, lifts, parking, building hours and contractor requirements at both sites.
• Agree the move sequence and identify services that must remain available throughout.

Prepare staff and suppliers

• Give teams clear packing and labelling instructions, with a destination plan for the new office.
• Notify customers, suppliers, insurers and service providers at the appropriate time.
• Plan telephone, broadband, IT shutdown, transport, testing and reconnection with the responsible specialists.
• Separate confidential records and equipment that require controlled access.

Label and protect

• Use a consistent room, floor or department code on furniture and every box.
• Back up important data before equipment is disconnected.
• Remove loose contents from desks and cabinets unless the removals team agrees otherwise.
• Photograph cable layouts where this will make reconnection easier.

Moving day and handover

• Keep a representative available at each site to answer questions and approve placement.
• Prioritise essential departments and equipment in the unloading sequence.
• Check the old premises, then record any missing or damaged item as soon as possible.
• Test key systems and confirm staff know the new access, safety and emergency arrangements.

Request an office-removal quote